10 Must-Have Tools for Managing an Offshore Development Team

Get to know the best remote collaboration tools for businesses new to outsourcing software development.

You are likely managing internal teams. And if you are good at what you do, then you already know how to manage a team effectively. If your organization is made up of several teams, you have team leaders. You communicate with them regularly, to get updates on progress, to resolve issues, and to provide resources when necessary. Some of this communication may be digital. Some of it may be in person.

We will talk about the best tools that will help dedicated software development team.

So if you are now going to manage a remote development team for the first time, do not panic. You have the skills. In fact, you already know how to manage a team effectively. You’ll just need to make certain adjustments. There will be a local project manager and you’ll set up goals, objectives, parameters and timelines, just as always.

The Difference Between Managing Offshore Teams and In-House Teams

One thing that may change is the set of digital tools you will be using. It’s one thing to be able to walk down the hall and speak with someone about an important detail. It’s another thing when you are thinking about how to handle an offshore team in Ukraine, for example.

Take only the aspect of meetings. Internally, you sit down with your team leader or perhaps have meetings with an entire team. Now all of a sudden, you need to manage an offshore development team in Ukraine, half a world away. How will the meetings occur? In today’s remote work culture, effective communication plays a crucial role in maintaining team synergy. Utilizing virtual communication tools, such as video conferencing platforms, project management software, and instant messaging apps, can streamline collaboration and ensure that remote teams stay connected and productive.

This is just one example of when you need the team management tools.  What follows is a list of other tools for managing a remote team that you may find quite useful. Even if you are a non-techy, they’ll be user-friendly and will keep everyone on point. These are by no means the only tools for the purposes stated. But they are solid and deserve a look.

Top Project Management Tools

1. Atlassian JIRA

Atlassian JIRA dashboard

Source: Atlassian JIRA

JIRA is a project management tool specifically designed for software development teams and agile project management. In fact, it is probably the best and most comprehensive on the market.

You may not know or understand terms such as “agile development” or agile frameworks like “Scrum” or “Kanban” just yet, but your remote development team will. It has probably used JIRA numerous times. The beauty of this tool for you is that it provides a complete picture of your project, who is doing what, and how they are collaborating to complete it. If your remote PM is using this team management software, you are in good hands.

Think about this: JIRA is used by such companies as Square, eBay, Cisco and Airbnb.

2. Trello

Trello dashboard

Source: Trello

Chances are you are familiar with Trello, but if not, it is pretty much on the top of the list of collaboration tools for internal team project work. Tasks are listed and delegated, and the boards that are devised with the task cards visually depicted. Everyone can see what everyone else has completed, what they are currently working on, and projected timelines for completion. In software development, everything must be sequenced, and Trello keeps everyone in sync.

Additionally, you can use it to manage your own chores and create cards for various actions you need to accomplish to get the project moving – such as provide feedback on the recent demo, send out the brand guidelines for design and so on.

3. Slack

slack example

Source: Slack

Here is a great cloud-based communication tool for daily conversations. Send direct messages, make calls, drop files, images, documents, etc. right on in for sharing, and add comments to others’ communications.

One reason why Slack is such a popular tool is that separate channels can be set up for each project or for small groups. Messages can go to the entire team, to just a few, or an individual. As far as tools for remote teams, this is a great work chat app.

4. ProofHub


ProofHub is the project management and collaboration software that brings remote teams together. It’s an all-in-one solution providing every feature and functionality that is needed to plan, schedule, track, report, and deliver a project. With an array of advanced features and functionalities, ProofHub makes it easier for teams to collaborate and stay on top of projects/tasks, regardless of their actual geographical location.

It replaces the need to use multiple apps like Slack, Toggl, Harvest and Dropbox with one so that you don’t have to invest in or switch among many tools while working. ProofHub packed with amazing features such as chat, Kanban boards, projects, task management, time tracking, file proofing, reports, custom roles, request forms, etc. under one roof to help dispersed teams focus better.

It helps managers to know how much each team member is working and what they are producing in real-time. Collaboration is the biggest challenge that remote teams face, but with ProofHub it becomes effortlessly easy to collaborate, and manage remote teams without breaking a sweat.

5. Skype

skype view

Source: Skype

Online communication made easy – local, national and international. Skype allows video, audio, or messaging all in one. Whether you need to conference with your remote PM individually or with the entire team in a conference setting, this is one of the top remote collaboration tools for business. You’re good to go on any Microsoft supported device.

6. Google Drive

google drive dashboard - top project management tool

Source: Google Drive

This is your answer to online file storage that can be accessed from your computer, tablet or smartphone and shared with whom you like. Store legal documents and any amendments that may have been added; store images, drawings, designs – even recordings and videos.

It’s really great for you and remote teams, especially when everyone is not in the same location and needs to access files or docs. That’s the thing about techies – they may have greater productivity at the local coffee shop or at 3:00 a.m. With access to the work files from Google Drive, it’s not a problem.

7. Bitbucket

bitbucket dashboard - top project management tool

Source: Bitbucket

Another product from Atlassian (JIRA mentioned above), Bitbucket is the solution for storing source files, sharing them with permission, and allowing team members to collaborate on every step of the development process, from coding to deployment.

It is web-based so users can access it from anywhere and is for projects that use two revision control systems – Mercurial or Git. While you won’t understand the technical aspects of this tool, suffice it to say that developers love it because is secure stores their source files and allows collaboration from anywhere.

8. GitHub

github dashboard

Source: GitHub
GitHub is Bitbucket’s close cousin. It’s another popular service used by developers to store, share and collaborate on source code files. You may know GitHub as a popular open-source platform, but it also allows storing private projects for a fee, unlike Bitbucket that charges per user.

Additionally, this app syncs effectively with popular automated testing tools such as Jenkins, meaning that your developers can write and check the code simultaneously.

By the way, at Romexsoft we use both options, Bitbucket and GitHub, for different projects. If you don’t know what to choose for your needs we can easily advise you.

9. Balsamiq

Balsamiq example - top project management tool

Source: Balsamiq

Wireframing is a task that occurs early on in a development project. Basically, it is a visual layout for content and functionality. Balsamiq mockups are easy and make short work of wireframing, acting like a whiteboard for sketching. Developers can sketch their ideas, erase what doesn’t work, replace, remodel, and come up with their best solutions, based upon user needs and navigation. And you can do the same whenever you need to illustrate certain points to your team, outline user flows or gives some feedback on the design. Balsamiq is really simple to use.

10. Screencast-O-Matic

screencast-o-matic view

Source: Softonic

When you or someone from the team wants to illustrate concepts, create media, and share that collaboratively with other team members, on a permission basis, Screencast-O-Matic is a great option. Working on their own screens, individuals can capture any digital content they have, and then share it for others to analyze and respond to. It’s a good storage solution that also archives every piece and every revision that has been made.

Not a Comprehensive List of Top Project Management Tools

This is not a comprehensive list by any means. There are other tools out there that will perform the same functions. If you are a techie and plan to be technically involved with your offshore team, then you already know that these are solid tools for managing a development team.

If you are not tech-savvy, you now have an idea of what tools are probably necessary to develop the software you want. Further, you have a layman’s idea of what these tools do. This will allow you to ask the right questions as you have those initial discussions with an offshore team you are considering. You will want to be certain that your Project Manager has the tools in place that experienced and proficient development teams use.

Romexsoft would be happy to advise you on the best management tools to use and create an effective product development roadmap, based on your current needs!

Written by Romexsoft on March 7th, 2019

Nataliya Saturska
Nataliya Saturska Engagement Manager at Romexsoft | AWS Certified Cloud Practitioner | Keen on AWS Consulting Services and AWS Managed Services.
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